Bilingual Letters and Forms

Tips for Involving Families of ELLs

Translating and interpreting is only one small part. This guide gives many additional suggestions.

NOTE: Wherever possible, Spanish and English are included on the same form. Where this was not practical, the link will take you to separate forms which are formatted as a mirror image so you can figure out what each section means. The forms are organized in the following categories:

Administrative – Registration

Administrative – General Communication

Teacher Notes Home

Health Related

Administrative – Registration and Enrollment

Registration – All Grades
1. Bilingual Registration Form
2. Home Language Survey and HLS Instructions from NC DPI
3. Student Info/Emergency Contact
4. Verification of Residence Sp.
5. Affidavit of Custody Sp.
6. Bus Request
7. Permission to Exchange Information Sp. (medical records, etc.)
Registration – Kindergarten Information

Administrative – General Communication

Schedule Announcements
1. No School – Holidays/Vacation
2. Early Dismissal
3. Cancellation
4. Make-Up Days
Excessive Tardies – Excessive Absences
Lunch account balance
School Pictures
Testing Notifications
1. English Proficiency Tests ACCESS parent letter Sp; ACCESS parent letter Eng;
2. CoGAT Pre-Cogat Parent Letter

Teacher – Notes Home

How parents can help at home (Tips on homework, getting enough sleep,etc.)
Please Complete and Return Forms (Attach this to anything you send home that requires a response or signature.)
Conference Request • Conference Reminder
Positive Report • Poor Work • Inappropriate conduct
Frequent Absences • Reason for Absence
Comments for Report Cards or Notes Home (Copy and paste the comments you need.)
Field Trip Sp (Electronic version, complete in Word and print) Field Trip Sp (pdf version, fill in by hand) Field trip Eng (Electronic version, so you can compare with the Spanish)
Library Info • Overdue Books • Lost books • Public Library Card Application
Lunch Account Balance

Health Related

Dental Miles of Smiles Sp.Miles of Smiles Eng.
Vision
Hearing
Flu Vaccine
Head Lice

“Bilingual Teaching Resources”

Casa Notes Tool

This site helps teachers to effectively and quickly make, and customize, typical notes that are sent home to parents or given to the students. This is done by using templates and allowing the teachers to customize some of the content, choose a color scheme and add a graphic. Teachers can select whether the notes should be in English or in Spanish.

StoryPlace

StoryPlace is an interactive site for children (with both an English and Spanish version), created to provide a virtual experience of going to the library and participating in the types of activities the library offers. StoryPlace currently consists of two libraries, the Preschool Library and Elementary Library, with new activities and themes added each month.

Bilingual Resources: Spanish

This site provides a lot of helpful resources such as electronic libraries, websites, activities, blogs, games, etc. for Bilingual Learners and their families.